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PTAB accreditationWhat would you do
if the people to whom you
entrust your digital capital
let you down?

PTAB FIRST IN THE WORLD TO BE ACCREDITED TO PERFORM ISO 16363 AUDIT AND CERTIFICATION

PTAB, incorporated by the same experienced international group of digital preservation experts who developed ISO standards 14721, 16363 and 16919,  has been accredited by the  National Accreditation Board for Certification Bodies of India (NABCB) to conduct ISO 16363 audits worldwide utilizing ISO standard 17021, as extended by ISO 16919.  ISO processes ensure that any approved audit organisation accredited by a National Accreditation Board, may conduct audits worldwide and any certification that body grants, is accepted worldwide.

To apply for an audit please complete the application form. The audit process can be summarised by the diagram below – click to see a larger version. For more details click here.

Three standards form a closely related family important in establishing an internationally recognised and certified set of trustworthy digital repositories. All were created by the members the Primary Trustworthy Digital Repository Authorisation Body (PTAB):

 

  • ISO 14721:2012 also known as CCSDS 650.0-M-2 (OAIS – a reference model for what is required for an archive to provide long-term preservation of digital information)
  • ISO 16363:2013 also known as CCSDS 652.0-M-1  (Audit and certification of trustworthy digital repositories – sets out comprehensive metrics for what an archive must do, based on OAIS)
  • ISO 16919:2014 also known as CCSDS 652.1-M-2 (Requirements for bodies providing audit and certification of candidate trustworthy digital repositories – specifies the competencies and requirements on auditing bodies)

An understanding of their principles and use will become increasingly important. This site is the prime source of information about ISO audit and certification of trustworthy digital repositories.

Digital preservation is not a simple task. Since at least 1995 there has been a demand for a way to judge whether a repository is doing it properly. Funders of repositories and those who entrust their valuable digitally encoded information to them urgently need to know whether their funds and their faith is well founded. Stakeholders need to know if the repository is worthy of trust.
The digital holdings could for example be the entire intellectual capital of an enterprise or the results obtained from many research careers and billions of Euros/Dollars.

Their loss could be catastrophic and certification provides:
For those who fund repositories or who deposit their valuable resources

  • reassurance where it is warranted – and warnings where trust is not warranted.
  • gives comfort that someone besides the repository managers can tell them that the repository has (or has not) been doing a good job
  • this goes beyond simply how well the bits will be preserved, instead the reassurance is that the digitally encoded information will be usable into the future
  • rather than a simple yes or no, the audit identifies areas which need improvement

For repository managers

  • something to show to funders and users
  • advice on where improvements are needed

HOW PTAB CAN HELP?

PTAB members have been carrying out training courses for external participants and in-house/on-site in both scientific and memory institutions. Because PTAB is passionate about protecting the integrity of the standards, the tutors teaching the courses are the authors of the standards, ensuring the information imparted is accurate and authoritative.

Attendees at the course at CERN, June 2015
Part of the computer museum at CERN
During the course at CERN June 2015
Looking down at part of the CERN computer centre
Attendees at the course at The Hague, May 2015
During the course at The Hague
Attendees at the course at CalTech, January 2015
Attendees at the course at Greenwich, October 2014
Relaxing after a hard day at the Greenwich course
 
 
Attendees at the course in New Delhi, January 2017

What attendees said about the course:

Faye Lemay, Manager, Digital Stewardship, Library and Archives Canada, said:
‘Yes, it helped me immensely and am leaving with lots of ideas for improvements at LAC.’

Maria LaCalle, Internet Archive, said:
Such a wonderful opportunity to hear from the leaders in this field. Best part of the course.
I felt like I understand the requirements very clearly now.
Discussions were excellent and added a lot to the course. Improving the slides would be a good thing to do as well.
I really enjoyed the course! Thank you for your work putting this together. I think this will go a long way towards helping institutions understand ISO 16363, though I’m not sure how many will proceed with certification at this point. However understanding areas to work towards is certainly useful!!

Stefan Elnabli, Northwestern University Library, said:
Thanks you for the in depth course. Instructors fostered a dynamic learning environment that inspired the group to engage. As a result I learned a lot from other attendees

ADVANTAGES OF ISO 16363 CERTIFICATION

ISO standards form an international system of checks and cross-checks to ensure a consistent system of assessment – the repositories are audited by auditors who are accredited by accreditation bodies. At each stage there are standards against which each can be judged. The ISO process is well tested and underpins the safety, reliability and quality of the services and products on which we depend in all aspects of our lives. ISO 16363 audits are part of this well tested process to enable a repository to demonstrate trustworthy and responsible data management and stewardship. They provide digital repositories of all sizes with direction for demonstrating their adherence to quality and consistency, respect for data integrity, and a commitment to the long-term preservation of and access to the information entrusted to their care.

Gaining ISO 16363 certification allows a repository to show that it can play a part in the vision embodied in former EU Commissioner Neelie Kroes statement “Just as oil was likened to black gold, data takes on a new importance and value in the digital age. Data is the new gold – let’s start mining it“.